How to

Purchase Order Slip Examples For Your Business

A purchase order or also known as PO is a commercial document or form used to submit the request of products or services a buyer will be buying from the seller or a vendor. It can be described as an offer on a paper to buy products or services.

Once the offer accepted by the seller it becomes a contract that legally binding both the seller and the buyer. The seller should provide the requested products or services and send an invoice to the buyer that is usually net 30 or net 60 days, depending on the agreement.

Many buyers are placing orders via phone which may lead to inaccuracies that could cost them money.¬†As the deal was made over phone there are no proof or document where they can show what he’d really meant. This is where a purchase order come in handy, it serves as a record to avoid confusion and other mistakes like incorrect quantities.

The main function of a purchase order is to provide clear communication and documentation between both parties the buyer and the seller to eliminate confusion.

Purchase orders are usually generated in duplicate, one goes to the seller and one is kept by the buyer so they can match it later when the invoice comes. Business use a purchase order regularly and to make it easier, they usually have a purchase order template to manage their ordering process. We can use program like Microsoft Word or Excel to generate such purchase order.

In many cases, businesses use a letter as a purchase order complete with order details, shipping instructions, and also terms and conditions. Some of them are using a form with order details listed in a table, this way the reader can easily see the request.

Here are a series of examples of Purchase Order Slip to inspire you. Don’t forget to check them out!